A professionally cleaned office sets the standard—but maintaining that level of cleanliness in between visits is key to a healthier, more productive workspace. Without daily upkeep, dirt, germs, and clutter build up fast, undoing the work of your cleaning service and affecting how your team feels and performs. This guide will show you practical, manageable steps to keep your office clean between professional cleanings, so your team stays focused and your space stays presentable.
Why Between-Cleaning Maintenance Matters
Keeping the office clean in between professional visits reduces the spread of germs, protects your equipment, supports employee morale, and helps your scheduled cleanings last longer. A maintained workspace minimizes disruptions and shows that cleanliness is part of your office culture—not just an occasional event.
Neglecting this can quietly drain performance. You can learn more about this in our post on the true productivity costs of a messy office.
Set a Daily Cleaning Routine
Start with High-Traffic Areas
Focus on entryways, lobbies, restrooms, and breakrooms. These areas collect dirt and bacteria faster than anywhere else. Assign someone to do a quick visual inspection and wipe down common surfaces at the start or end of each day.
Wipe Down Shared Surfaces
Desks, door handles, light switches, and electronics like keyboards and phones should be wiped daily with disinfecting wipes. These high-touch surfaces are hotspots for germs, especially during flu season or high-traffic periods.
Empty Trash Bins Daily
Overflowing trash not only smells bad—it breeds bacteria and attracts pests. Encourage staff to empty their bins at the end of each day or assign a rotating cleanup schedule to ensure nothing sits overnight.
Keep Desks and Personal Spaces Tidy
Clear Paper and Clutter
Encourage a clean-desk policy. Papers, coffee mugs, and random supplies make it harder to clean properly and create a cluttered, disorganized look. Each employee should be responsible for keeping their personal workspace clean and organized.
Use Storage Solutions
Provide plenty of drawers, shelves, and organizers so everything has a place. When there’s storage, there’s less clutter, and it’s easier to dust and disinfect regularly.
Sanitize Keyboards and Mice Weekly
These devices are major germ collectors. Supply alcohol wipes or compressed air cans so employees can easily sanitize their devices at least once a week, if not more.
Maintain Clean Breakrooms and Kitchens
Daily Wipe-Downs
Countertops, sinks, and appliance handles should be wiped down daily with disinfectant. Spills and crumbs invite pests and odors, and they accumulate fast in shared spaces.
Weekly Refrigerator Check
Assign someone to go through the fridge once a week to toss expired food and wipe the shelves. Post reminders about labeling food and setting expiration dates.
Keep Supplies Stocked
Make sure soap, paper towels, and disinfectant sprays are always available. Employees are more likely to clean up after themselves when they have what they need.
Don’t Ignore Restrooms
Stock Essentials Daily
Restrooms must always have toilet paper, soap, and hand towels available. Assign someone to check supplies every morning and afternoon to prevent complaints and hygiene issues.
Spot-Clean Daily
Between scheduled visits and more intensive deep cleaning services, restroom fixtures should be wiped down, mirrors cleaned, and trash emptied. This is one area where cleanliness is always noticed—good or bad.
Handle Floors Properly
Vacuum and Sweep High-Use Areas
Carpeted areas near entryways, conference rooms, and kitchens should be vacuumed at least three times a week. Hard floors should be swept or Swiffered to remove dirt and debris.
If your floors have post-renovation dust or construction residue, our specialized cleanup options ensure a fresh start.
Use Entry Mats
Place high-quality mats at all entrances. They trap dirt, moisture, and debris from shoes, reducing the amount that gets tracked into the office. Clean mats regularly so they remain effective.
Distribute Responsibility
Create a Cleaning Rotation
A small team can’t maintain a full office without help. Create a rotating cleaning schedule for simple tasks like checking restrooms, wiping kitchen counters, or refilling supplies.
Use Checklists
Place laminated checklists in restrooms and breakrooms to remind staff of daily tasks. It reinforces accountability and ensures nothing gets missed.
Make Cleanliness Part of Office Culture
Talk about cleanliness during team meetings. When leadership sets expectations, employees are more likely to follow through. Celebrate clean habits and recognize employees who take initiative.
Stay Organized with Supplies
Centralize Cleaning Tools
Store cleaning supplies in clearly labeled, easy-to-access locations so employees can clean up small messes immediately. Include sprays, wipes, gloves, paper towels, and trash bags.
Label Everything
Use clear signage for supply closets, cleaning schedules, and kitchen rules. Organization encourages use and reduces confusion about responsibilities.
Know When to Call in the Pros
Don’t Delay Scheduled Cleanings
Even the best-maintained offices still need deep cleaning. Dust in vents, grime on baseboards, or buildup in hard-to-reach areas requires professional-grade attention.
Watch for Red Flags
If odors persist, floors look dull, or staff start complaining about cleanliness, it may be time to adjust your cleaning schedule or request additional service.
Supporting Offices in Salt Lake City and Nearby Areas
At Real Clean, we provide professional office cleaning services across Salt Lake City, Bountiful, Provo, Lehi, Vineyard, and beyond. We know what it takes to keep a clean office running between our visits—and we’re here to support your team in doing just that. Our technicians are trained, licensed, insured, and reliable. We also offer emergency services when something urgent comes up. Let us handle the deep cleaning while you focus on day-to-day maintenance with confidence.
Make Clean Part of the Routine
Professional cleanings lay the foundation, but it’s daily habits that keep your office truly clean. When employees take ownership, tasks stay manageable, and the whole space stays fresh, healthy, and presentable. If you’re based in Salt Lake City or nearby in Utah and want professional help maintaining a spotless office that supports your team and represents your brand, contact us. A clean office isn’t just for show—it’s part of running a serious business.